4 Ways the Omega Cloud Drive Makes Working Outside of the Office a Piece of Cake

The days of sitting in an office all day are over. More and more workers are finding themselves outside of the traditional 9-to-5, which means they need solutions that enable them to collaborate and access their files and folders whenever, wherever. The Omega Cloud Drive – our business-grade file sync solution, has many features that make working outside the office incredibly easy. Here are four of the many features that clients can use to work from wherever they are:

1. File Server Enablement

If there’s one feature that makes working outside of the office a piece of cake, it’s File Server Enablement. In most cases, clients have to rely on clunky (and spotty) VPN and FTP when accessing their documents outside of the office. This usually creates more frustration than it does productivity. File Server Enablement allows you to cloud-enable your clients’ file server, eliminating the need for them to log in to a VPN or go through an FTP to access their data. By employing File Server Enablement, clients will be able to have access to their files and folders from their smartphones, tablets, and computers, whether it be out in the field or at home after a family dinner.

2. Secure Shares

Having access to critical files and folders is one thing – securely sharing them is another. Here at Omega IT Solutions, we’re fans of the phrase “Not All Data is Created Equal.” This is why we wanted to make sure there was an easy, yet secure way to share the files and folders that are most important to you. Secure Shares give you the ability to require the recipient of whatever you’re sharing (i.e., a medical record, tax document, legal notice) to log in using their credentials before they can access the file or folder. How is this different than a password-protected share? With a password-protected share, anyone can access the file using the password associated with it. With a Secure Share, the recipient can only access it using the credentials unique to them. We’ve seen lawyers really take advantage of this feature while they’re out in the field. They’re able to send and receive confidential documents without fear of them ending up in the wrong place.

3. Selective Sync

Too much sync isn’t always a good thing. When users don’t have the ability to easily choose which files and folders are synced down to their local machine, they soon find it’s at the detriment of their bandwidth, storage, and processing power. Selective Sync gives users the ability to choose which files and folders they need synced down to their local machine, significantly freeing up resources that would’ve been unnecessarily used before.

4. Mobile App

The Omega Cloud Drive isn’t just available on your desktop – the app gives you the ability to take advantage of all of the above features right from your smartphone or tablet. “Bring Your Own Device” (BYOD) is a major technology trend today, and more employers are enabling workers to use their own mobile devices on the job. By being able to use the app, clients can effectively access all of their data without having to have their laptop with them. This has proven to be helpful for clients in various industries, where lugging around a laptop isn’t feasible a lot of the time.

7 Security Risks of Consumer-Grade File Sync Services

Below are 7 more reasons to consider moving over to your own personally branded, secure Cloud Drive with!

Consumer-grade file sync solutions (CGFS solutions) pose many challenges to businesses that care about control and visibility over company data. Below are seven of the biggest risks that these solutions pose in a business environment.

1. Data theft

Most of the problems with CGFS solutions emanate from a lack of oversight. Business owners are not privy to when an instance is installed, and are unable to control which employee devices can or cannot sync with a corporate PC. Use of CFGS solutions can open the door to company data being synced (without approval) across personal devices. The proliferation of these personal devices, which accompany employees on public transit, at coffee shops, and with friends, exponentially increases the chance of data being stolen or shared with the wrong parties.

2. Data loss

When administrators cannot manage and monitor file sync activities across an organization, they risk losing critical data. If an employee (or group of employees) adopts a CGFS solution and starts using it to sync and share sensitive files, administrators without proper oversight cannot manage data sprawl, initiate remote wipes in the case of lost devices, and are unable to guarantee that files are properly shared with the right people.

3. Corrupted data

In a study by CERN, silent data corruption was observed in 1 out of every 1,500 files. While many businesses trust their cloud solution providers to make sure that stored data maintains its integrity year after year, most CGFS solutions don’t implement data integrity assurance systems to ensure that any bit-rot or corrupted data is replaced with a redundant copy of the original.

4. Lawsuits

CGFS solutions give carte blanche power to employees over the ability to permanently delete and share files. This can result in the permanent loss of critical business documents as well as the sharing of confidential information, which can break privacy agreements in place with clients and third parties.

5. Compliance violations

Since CGFS solutions have loose (or non-existent) file retention and file access controls, you could be setting yourself up for a compliance violation. Many compliance policies require that files be held for a specific duration and only be accessed by certain people; in these cases, it is imperative to employ strict controls over how long files are kept and who can access them.

6. Loss of accountability

Since admins don’t have access to detailed reports and alerts about system-level activity, CGFS solutions can result in loss of accountability over changes to user accounts, organizations, passwords, and other entities. If a malicious admin gains access to the system, hundreds of hours of configuration time can be undone if no alerting system is in place to notify other admins of these changes.

7. Loss of file access

CGFS solutions don’t track which users and machines touched a file and at which times. This can be a big problem if you’re trying to determine the events leading up to a file’s creation, modification, or deletion. Additionally, many solutions track and associate a small set of file events which can result in a broken access trail if a file is renamed, for example.

Consumer-grade file sync solutions pose many challenges to businesses that care about control and visibility over company data. Allowing employees to utilize CFGS solutions can lead to massive data leaks and security breaches.

Many companies have formal policies or discourage employees from using their own accounts. But while blacklisting common CFGS solutions may curtail the security risks in the short term, employees will ultimately find ways to get around company firewalls.

The best way for business to handle this is to deploy a company-approved application that will allow IT to control the data, yet still grants employees the access and functionality they need to be productive wherever they are.